Reporting An Incident

Reporting of Accidents, Incidents and Occupational Illnesses

These procedures outline the reporting requirements for accidents, occupational illnesses and incidents which result in or have the potential to result in personal injury or property damage. Reportable incidents are those which:

  • Result in personal injury or lost time from work (including those requiring first aid, and occupational illness).
  • Have the potential to result in personal injury or property damage even though no injury or damage actually occurred.
  • Occur to any person on university premises.
  • Occur to a university employee during the course of his/her work either on or off university premises.
  • Occur to a student during the course of his/her classroom, laboratory or field work.
  • Occur to a student during the course of a work placement (either paid or unpaid) which forms part of their university curriculum.

Reporting of Accidents/Incidents Involving Employees

Including all full-time, part-time, seasonal, casual employees and graduate teaching assistants when they are performing their duties as teaching assistants.

  1. All employees must report the accident/incident to their supervisor or home department immediately.
  2. Within 24 hours, the supervisor must complete and submit the Occurrence Report sheet.docx to the Safety and Security department.
  3. Please ensure you have all of the required information available.
  4. Where supervisors are unable to fully complete the form within 24 hours, the form should still be sent, with the missing information to follow later. Use “not available” for missing information that is required.


NOTE: The University requires the reporting of all accidents to any person, whether or not a personal injury is involved.

Reporting of accidents/incidents involving students, visitors and contractors.

Students and visitors include all non-employees present or working in University locations. These include undergraduate students, graduate students and visitors and members of the general public.

  1. All non-employees involved in an incident/accident must report the event to the Security department. Within 24 hours, the University of Guyana contact must complete and submit the Occurrence Report sheet.docx. Please ensure you have all the required information available.


NOTE: All reports can be submitted to the security department via the on line reporting form which can be downloaded or submitted via email.

Click Here To Download Form

Reporting Death or Critical injury

The definition of a critical injury applies to “any person” who includes workers, students, contractors and visitors. A critical injury is defined as an injury of a serious nature that:

  1. Places life in jeopardy
  2. Produces unconsciousness
  3. Results in substantial loss of blood
  4. Involves the fracture of a leg or arm, but not a finger or toe
  5. Involves the amputation of a leg, arm, hand or foot
  6. Consists of burns to a major portion of the body, or causes the loss of sight in an eye.


NOTE: If any of the above mentioned occur, report IMMEDIATELY to the Security Department - Contact: 222-7630 or extension 2336

All incidents can be reported via the online occurrence report type into the report and email to hugh.gibson@uog.edu.gy or print and deliver to the office upon completion.

Do not be hesitant to report to us:

  1. Suspicious persons
  2. An assault or immediate danger of assault including persons fighting
  3. Sexual Assault
  4. Trespassers
  5. Excessive noise from a loud party
  6. Minor motor vehicle collisions and disabled vehicles
  7. Theft in progress
  8. Suspicious activity or packages
  9. Disputes
  10. Report missing property